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Presentation Guidelines

 

 

If you are presenting your research at the conference, as part of the Attendees Profile Form, we will capture information about your research. The form will be due September 3rd, 12noon (EST). 

Abstract Guidelines

Your Abstract will be published in the Conference Program Booklet.  When submitting your abstract, please adhere to the following guidelines:

  • Abstract texts will be a single paragraph, no longer than 200 words in length.
  • Do not include references or in-text citations in your abstract.
  • Italicize genus/species names following scientific conventions.
  • Abstracts must be approved by your faculty mentor and your program before submission
  • Abstracts via Profile Form must be received by September 3rd, 12noon (EST) for publication in the conference booklet (no exceptions)
  • Please click the “Abstract Guidelines” above for more detailed information.

Poster Presentation Guidelines

  • Poster Presentations will occur in 30-mins sessions with 3 scholars presenting per session via the Zoom platform.
  • Poster presentations will be posted on the conference website. Each poster presentation is scheduled in 10-minute increments. Please plan on a 5-minute presentation with 3 minutes for Q&A immediately following your presentation. There will be 2-minutes for transition times.
  • There is no set time for individuals during this 1-hour timeframe but we will group students according to research topic/field area.
  • You must be in the by assigned room 15 mins before your session. If for whatever reason, you are late or miss your scheduled time, you will not be able to present.
  • You are responsible for presenting your own slide using Zoom’s share screen function. We only requested your poster for the booklet so that attendees will be able to see your poster before your presentation. Thus, we are not requesting copies of your presentation.
  • Please click the “Poster Presentation Guidelines” above for more detailed information.

Oral Presentation Guidelines

  • Oral Presentations are scheduled in 20-minute increments. Please plan on a 12-minute presentation with 3 minutes for Q&A. There will be 5-minutes for transition time. Please plan on arriving at least 15- 20 minutes prior to your scheduled time. If for whatever reason, you are late or miss your scheduled time, you will not be able to present.
  • There are no limits to the number of slides, but we ask that you stay within your time frame. We encourage scholars to use PowerPoint, Canva, or any other preferred presentation platform to create your presentation.
  • You are responsible for presenting your own slide using Zoom’s share screen function. Therefore we are not requesting copies of your presentation.
  • Please click the “Oral Presentation Guidelines” above for more detailed information.

Technology Tips from Geniecast

We have partnered with Geniecast to assist us with our technology throughout the conference. We will be using the Zoom platform for all presentations. Tech audits have been scheduled to assist you with your technology needs. Please refer to the email sent of September 4th with the link to sign up. Here are a  few best practices to keep in mind for your upcoming presentation so you look and sound your best.

  • Equipment needed:
    • A desktop or laptop computer equipped with a webcam and microphone (headphones can also be used as a mic).
    • Elevate your camera to eye level.
  • Location:
    • If we are able to complete a tech audit with you in advance, you must be using the same equipment and be in the same location as the day of the event.
  • Internet:
    • Use a hardwired internet connection if possible. Wifi is fine so long as it’s strong. Internet speed can be tested here. Our minimum requirement for Internet speed is 10 Mbps for your download and upload speed.
  • Lighting:
    • The strongest source of light should be facing you, and not behind you.
  • Helpful Hints:
    • Closing all other applications and tabs that are not in use for the Cast will ensure quicker speeds and less chance of popups during the meeting.
    • Please disable notifications.
    • Important: Remember to refresh your page if the event does not pop up immediately.
    • If you’re going to use wifi, please make sure any other devices are disconnected.
  • Day of Event:
    • This is the final tech check before you go live as the presenter. We want your audience to be able to see and hear you clearly!

 

NOTE: After registration, we will send followup emails to attendees which will include a form to collect the necessary information. That form (which will also include Abstract & Poster submission) will be due September 3rd, 12noon for publication purpose