2023 Graduate Programs Representatives Registration Information

We are excited to invite you to be a part of our 31st Annual UMBC McNair Scholars Conference. This year, the conference will be held in person at the Hilton Baltimore Inner Harbor, with the Graduate School Fair during the middle of the conference on Saturday, September 16th, 2:30 pm – 4:00 pm.  However, those who register are invited to participate in Lunch, and attend the students’ presentations (oral and poster).

We’re doing a few things a little differently this year, but we hope to provide you with the same extraordinary experience. We are offering several additional perks as part of your registration that we hope will be of great benefit.

Registration Types

Become a Sponsor: we are excited to offer 15 spots for Graduate /Institutional Sponsors –


  • One full conference registration is included for sponsor
  • May register additional representative(s) for an additional fee(s)
  • May also purchase cruise ticket(s) and/or Breakfast ticket(s) for the additional rep for an additional cost
  • Prominent table throughout the entire Saturday conference and the afternoon grad fair
  • Prominent placement of advertisement and information in our grad fair booklet which will be sent to all conference attendees and eventually disseminated to our McNair scholars all around the country
  • Ad rotated during breaks and meals times
  • a complimentary ticket to our Friday night opening cruise
  • Breakfast, Lunch, and Snacks at the conference on Saturday
  • Special sponsored table lunch with chosen scholars
  • Whova app exhibit page *exclusively* for the sponsor
  • Ticket for Friday morning’s cultural museum visit
  • Bus Sponsor – 10 mins talk to students on the bus ride to the cultural excursion (for first ten sponsors only)


  • Table at the graduate fair (for one person)
  • Lunch and Snacks at the conference on Saturday
  • Advertisement and information in our grad fair booklet which will be sent to all conference attendees and eventually disseminated to our McNair scholars all around the country
  • May purchase a cruise ticket and/or Breakfast ticket for an additional cost

Important Information

  1. How to Register
    • Grad Reps registration includes one grad fair table and one person registered. If you decide to have more than one individual representing your program, we do require each to register at the reduced grad rep rate.
    • via Eventbrite – Here’s the link to register via Eventbrite (credit card payment). We will send you a second link to gather more information once you have registered.  We encourage you to utilize the Eventbrite credit card processing. 
    • via Invoice – Due to Eventbrite not providing invoices, we have to contract via another option to complete individual invoices. Therefore, payment via invoice will incur a 10% per ticket administrative & processing fee to be added to the invoice when sent for a payment request. Therefore, we encourage all payments to be via Eventbrite. To pay via invoice:
      • Please download the Excel template titled “TEMPLATE 2023 UMBC MCNAIR Conference”
      •  Please rename the file using the following nomenclature: YourInstitution-2023-UMBCRegistration
      • Send the completed template (from Step 1) via the Support Conference Form, tinyurl.com/UMBCMcNairSupport
      • We will send an invoice and UMBC’s W9 within 5 business days.
      • Registrations by invoice will not be secured until payment is received.
    • Reminder: Lunch and afternoon snack on Saturday is included in your registration. You may purchase tickets to the cruise on Friday and/or breakfast on Sunday UNLESS you are a sponsor, then it is included.
  2. Refund Policy — Registration fees are refundable (less a processing charge of 10% for registration fees) if written notice of cancellation is received via e-mail (mcnairs@umbc.edu) on or before July 15th.
  3. Individual Grad Fair Table for Program – Each registered program will have its own table at the grad fair.
    • Sponsors will be able to set up at 7 am in their prime location and welcome students as they enter for meals. while all others will be allowed to set up at 11:45 am in the designated grad school fair area.
  4. Conference Attendees List – At least two weeks prior to the conference, you will be provided a list of registrants with relevant information about them, including their degree programs of interest.
  5. Registration for the Entire Conference – although the grad school fair will be held on Saturday afternoon, we are hoping that you will still participate in the full conference. You will be able to attend the keynote and participate in the scholar presentations that you may find intriguing in order to make further connections with the scholars (this includes Lunch and afternoon snacks, but not breakfast or the cruise unless you purchase them as add-ons).
  6. Graduate Fair Booklet – As a bonus, we will be creating a graduate school fair booklet that will be disseminated not only to the attendees but will be forwarded to the entire national McNair community. As part of the booklet, you will be able to submit a full-page color advertisement for your program, and there will be a profile sheet for each institution highlighting key aspects that are important to our McNair family.
  7. Hotel – Please book your rooms via our personalized link for Hilton Baltimore Inner Harbor (TO COME). Doing so will ensure we meet our minimum required rooms. The special price is $179 per night (before fees and taxes).

Next Steps After Registration

Once you register, please complete this link to a separate Grad Rep Profile form [LINK]  that will gather all the information necessary for the Grad Fair Booklet that the attendees will receive.

The deadline to register and have all forms submitted will be July 15th, 2023, at 5 pm EST.


These are sample questions that are asked on The UMBC McNair Conference Grad Representative Prep FORM. We will compile your responses and use them within the Graduate Fair booklet. (Deadline is July 15th, 5 pm EST, to be included in the booklet) 

  • Does your institution have a McNair Scholars Program? (Yes or No)
  • Number of McNair Scholars enrolled at your institution (undergraduate and graduate)
  • Does your institution honor the national McNair application fee waiver?
    • If not, are other application fee waivers available?
  • Is there a special process for obtaining any fee waivers, including McNair?
  • Please list visitation possibilities that cater to diversity (include websites).
  • Please discuss graduate school funding for diverse applicants.
  • Please describe the support systems within graduate school to support diverse applicants once enrolled:
  • What professional development opportunities exist for diverse graduate students within your program/ institution?
  • Attachments: Full Page 8.5 by 11 color advertisement, and Institution’s Logo

Please note that the booklet will state that the information was provided directly by the institutional representative listed. Therefore, we urge you to make sure that the information is accurate.