Stay Informed
You should also complete our 2025 Conference Interest Form to stay informed!
Content from the flyer: The UMBC 33rd Annual McNair & Undergraduate Research National Conference will be held from September 17th to September 20th, 2025, at the Sheraton Baltimore Inner Harbor. The conference theme is “Rooted In Resilience: Constructing Livable Worlds in the Academy”.
Key Details
- Dates: September 17–20, 2025
- Location: Sheraton Baltimore Inner Harbor, 300 S. Charles St, Baltimore, MD 21201
- Keynote Speaker: Dr. Yolanda Valencia, Assistant Professor at UMBC and an alum of the Eastern Washington University (EWU) McNair Scholars Program. Her lecture title is “Roots and Resilience Across Borders: Resisting Legal Death in and across the U.S. and Mexico”.
Conference Events
The conference schedule includes a variety of activities for attendees:
- Pre-Conference Cultural Visit (Sept. 17th): A tour of Baltimore, including the National Great Blacks in Wax Museum and a Maryland crab experience (additional costs apply).
- 3-Day Conference (Sept. 18th–20th):
- The Hill-Robinson McNair Lecture.
- A Friday evening cruise on the Baltimore Inner Harbor (for the first 275 student, staff, and sponsor registrants).
- A visit to UMBC with self-guided campus tours.
- A virtual research symposium, including poster and oral presentations.
- A graduate school fair with over 60 institutions anticipated.
Interested parties can find more information and registration details on the official website provided on the flyer.
Registration
The information you will need from your students to register them is as followed: Presentation Type (via ticket selection), First Name, Last Name, Email, Institution, Major/Discipline, Presentation Category (Arts, Engineering, Humanities, Information Technology, Interdisciplinary, Interdisciplinary but STEM-focused, Mathematics, Natural Sciences, Social Science), and Accommodations needed. All other information we will gather from their attendee profile form. WHEN COMPLETING THEIR ATTENDEE PROFILE FORM, PLEASE MAKE SURE THE STUDENTS CHOOSE THE TICKET TYPE THEY WERE REGISTERED FOR. We are not able to make changes to registration ticket type.
- We are unable to accept register students for the Poster or Oral presentation slots without their information (we will have to refund those tickets and ask for you to resubmit once info is available). For unconfirmed attendees, we ask that programs register them as Non-Presenting Attendees. If the name or presentation category on a Presenting ticket is requested to change, we must also shift the ticket to a Non-Presenting Attendee (Cruise & Presentation Waitlist). We also typically have a waitlist once the Oral or Poster and Cruise spots are gone. This is so we can remain equitable to students who are prepared and ready to present in their chosen modality.
For Staff Attendees and Grad Reps we will need to know: First Name, Last Name, Email, any accommodations needed. Grad Reps will also be sent a form to complete to get additional information.
Register via Eventbrite – Here’s the link to register via Eventbrite (credit card payment). We encourage you to utilize the Eventbrite credit card processing.
Register via Invoice –
Due to Eventbrite not providing invoices, we have to contract via another option to complete individual invoices. Therefore, payment via invoice will incur a 10% per ticket administrative & processing fee to be added to the invoice when sent for a payment request. Therefore, we encourage all payments to be via Eventbrite. To pay via invoice:
-
- Please download the Excel template titled “TEMPLATE 2025 UMBC MCNAIR Conference”
- Please rename the file using the following nomenclature: YourInstitution-2025-UMBCRegistration
- Send the completed template (from Step 1) via the Conference Assistance Request Form, tinyurl.com/UMBCMcNairSupport
- We will send an invoice and UMBC’s W9 within 7 business days.
- Once you submit the form, we will send you a promo code for you to register online. You must register via Eventbrite using the code. Then you will be able to process the invoice on your end.
- Registrations by invoice will not be secured until you register via Eventbrite using the promo code and check payment is received by our office.
Please be sure to fully read the registration confirmation from Eventbrite (or the UMBC McNair account if you submitted an invoice request). The hotel info and next steps for registrants will be included.
Conference Registration via Eventbrite
Note: Prices do not include Eventbrite or Invoice Processing Fee
Attendee Only (Faculty or Staff) – $550
Priority Deadline: July 1st – Cruise will be included
Deadline: August 1st (Price includes cruise for first 275 conference registrants: attendees only & student presenters)
Attendee Only (Student) – $550
Priority Deadline: July 1st – Cruise will be included
Deadline: August 1st (inclusive of Attendee Profile. Price includes cruise for first 275 conference registrants: attendees only & student presenters)
Student Presenter (Poster) – $550
Priority Deadline: July 1st – Cruise will be included
Deadline: August 1st (inclusive of Attendee Profile, which includes poster upload and abstract. Price includes cruise for first 275 conference registrants: attendees only & student presenters)
Student Presenter (Oral) – $550
Priority Deadline: July 1st – Cruise will be included
Deadline: August 1st (inclusive of Attendee Profile, which includes poster upload and abstract. Price includes cruise for first 275 conference registrants: attendees only & student presenters)
Institutional/Grad Program Sponsor – $2400
$525 – Additional Sponsor Grad Rep (includes all events and meals, except museum visit)
Deadline: July 15th. Includes all conference meals for one attendee, and Pre-conference MD Crab Excursion (ticket for one), may include Museum/City Tour depending on tickets availability). More details under the sponsorship section on the <2025 Graduate Programs Representatives Registration Information.
Graduate School Exhibitor – $700
$1000 (late registration)
Deadline: July 15th for $700 spot (one rep as listed on the Grad School Profile. Saturday lunch is included). More details under the registration section on the 2025 Graduate Programs Representatives Registration Information.
Graduate School – Additional Reps – $275
$375 (late registration)
Deadline: July 15th for $275 spot
(Must have purchased Graduate School Exhibitor or Institutional Sponsorship. Saturday lunch is included). (Other meals for Additional Reps who are Institutional Sponsorships maybe added on for additional cost)
ADD ONs – Cultural Excursions:
Wednesday, September 17th, 11 am: Tour of Baltimore & the National Great Blacks in Wax Museum – $60 (available for students and staff/faculty only. Based on availability, some sponsors will receive a complimentary ticket and transportation)
Wednesday, September 17th, 5 pm: MD Blue Crab Experience Excursion – $150 (available for students and staff/faculty only. Ticket for one is included for Sponsors and Sponsors Additional Grad Rep Sponsors)
Note: Portions of the conference may be video-taped or photographed. Your image may be used in marketing and archival materials.
Refund Policy — Registration fees are refundable (less a processing charge of 10% for registration fees) if written notice of cancellation is received via e-mail (mcnairs@umbc.edu) on or before July 15th. Invoice cancellation for whatever reason will also incur 10% fee.
Payment via invoice will incur a 10% per ticket administrative & processing fee, to be added to the invoice when sent. Therefore, we encourage all payments to be via Eventbrite.